These minutes are considered a draft until approved at the next meeting.

MEMBERS PRESENT: Vendetta Gutshall (President), Lynn Gosser (Past-President), Cheryl Harshman (President-elect), Denise Bashore (Treasurer—June 2012), Gary Collings (Secretary—June 2011), Tom Bell for Margie Labelle (C—June 2010), Jan Dunham (E–June 2010), Tom Barth (NC—June 2011), Jada Conner (NE—June 2012), Fran Wood-Osborne for Saundra Lange (SW—June 2012), Patti Kem (Professional Development—June 2010), Steve Wornhoff (Membership and Fiscal—June 2012)

ABSENT: Bev Garrison (SE—June 2011), Donna Krol (NW--June 2010), Joan McCormick (Legislative and Research—June 2011)

I. APPROVALS
Minutes -- Vendetta Gutshall asked for a motion to approve the September 30, 2009 minutes. MOTION: Jada Conner moved to approve the September 30, 2009 minutes as presented. After a second by Jan Dunham, the motion was unanimously approved.

Treasurer’s Report and Claim Docket – Denise Bashore distributed the October 2009 Financial Statement showing a cash balance of $189,615.63 as of September 30, 2009. The September docket of expenses was $57,948.56. The ICASE Scholarship Funds held in the ICASE account were $5,650.34 and funds held by CASE were $10,200.01 as of September 30, 2009. Roundtable balances totaled $27,341.72.

The Fall Conference included 293 paid registrants and 32 vendors. Dave Chastain, deputy treasurer, will be sending out membership cards to the 302 ICASE members.

Vendetta remarked that she will pay the lunch costs for the DOE guests from her personal account. MOTION: Lynn Gosser moved to accept the financial report including the September 2009 docket of $57,948.56. After a second by Cheryl Harshman, the motion was unanimously approved.

II. IDOE REPORT – Vendetta Gutshall provided the following update from her meeting last evening with Dawn McGrath. Lesa Preston, IN*SOURCE employee, has been assigned to DOE to enhance communications with parents consistent with DOE expectations in coordination with Greg Cochran. Directors are to be informed of parent contacts by either Lesa or Greg.

The DOE-EVAL report on Indicators 11 and 12 is only required to be filed in April by districts in non-compliance. All districts are to file the EVAL report by June. Districts can continue to collect this data through CODA mechanisms and transfer it to a DOE report under construction. Deviations from the evaluation timelines will require documentation on a case-by-case basis.

DOE only seems to have an interest in the availability of the Directors’ listserv, which may be incorporated into a SAMS type system. The ICASE board will need to consider what other listservs, if any, it may wish to maintain including the new Support Staff listserv. Members discussed how ICASE may use and/or expand its Membership listserv after completing a study of time, budget, and options.

Dawn acknowledged the on-going work of the Education Interpreters’ Committee facilitated by Karen Goehl. DOE has taken the committee’s recommendations under advisement.

Grant applications under the Request for Proposals process will be in place by October 20th with a due date of November 30th. Any entity can file a grant bid. Resource center concepts are to be incorporated into the grant applications. Out-of-state reviewers will use a DOE rubric in their judging of the merits of the grant applications.

Members discussed what criteria DOE might utilize for the LRE indicator. Members discussed a need for a reporting category of “in General Education with supports”.

III. EXECUTIVE STANDING COMMITTEE REPORTS
A. Legislative and Research – In the absence of Joan McCormick , Chairperson 2008-11, the report was presented by Fran Wood-Osborne. She distributed the renewal contract for the KWK 2010 agreement in the amount of $24,500 plus additional expenses. The amount included a 2% increase recommended by the committee. A motion was made and withdrawn regarding a status quo contract. Members asked for clarification of the requested reimbursable expenses. Denise Bashore will prepare a three year comparison chart of costs for discussion at the next meeting.

Joan McCormick and Tom Adams are meeting with Senator Kruse on November 11. The committee will attend the November 17 organizational meeting of the General Assembly and visit the State House on January 11, 2010.

Joan submitted a written request that the name of the committee be changed to Governmental Affairs to reflect on its work as an on-going process. Lynn Gosser has added the suggestion to her master list of proposed constitutional changes. Steve Wornhoff noted how helpful previous ICASE legislative platforms had been and asked if such would be continued? Cheryl Harshman responded that the platform was typically prepared for the long session. Fran offered to take the reminder back to the committee.

B. Membership and Fiscal Management Committee Report – Steve Wornhoff, Chairperson 2009-2012, presented as follows:
1. Sub Committee Updates:
a. Patron Membership (Vendors) – Lou Dickman and her group will review the structure. Patti Kem said the vendors are requesting e-mails of members, hot links on the website, etc. Patron break-out sessions have not been well attended. Spotlight presentations and a separate vendor button on the website were suggested.
b. Products – Mary Beth Hamilton had filed no report.
c. Porter Scholarship – Cheryl Corning had submitted a request to confirm the scholarship amount. MOTION: Gary Collings moved to provide $1500 for the scholarship awarded to Amanda Pierce from Taylor University. After a second by Steve Wornhoff, the motion was unanimously approved.
d. Website/Listserv – Theresa Sell had filed no report. Members briefly discussed the need to determine how to support these services to the membership.
e. ICASE Briefcase Newsletter – Cheryl Corning had informed Steve of her intent to distribute the ICASE newsletter monthly to members beginning in January. It will be patterned after the Cable newsletter but will include ICASE minutes and other informational items. Members discussed how the newsletter content might be compiled and by whom. The question of how to underwrite the related costs was raised.
2. Review of Recognition/Awards – Steve commented that the subcommittee will be asked to clarify the criteria and circumstances for presentation of awards.
3. Long Term Fiscal Management/Non-profit Status 501(c)(3) - No information.
4. Roundtable Guidelines will be addressed in the future to include annual distribution of topical proceeds, policies and procedures, etc.
5. Proposal from Greystone Design – Vendetta had requested and received a cost proposal from Cinda Long to maintain the current ICASE website and former ISEAS listserv. Vendetta asked Steve to review the proposal with members of the committee and follow-up with Cinda.

C. Professional Development Committee Report – Patti Kem, Chairperson 2007-2010, presented feedback and reflections on the Fall Conference and noted the hotel guest fee for internet was not negotiable. In reply to a request to host a future Early Childhood Conference, members suggested the committee consider a Wednesday option or a strand on Thursday. Vendetta commented Cheryl Corning and her staff had offered to host next year’s Support Staff Seminar. Members suggested Roundtables might host the event on a rotation basis. The Spring Conference is set for February 17 – 19, 2010 (Crowne Plaza – Union Station). The CEC 2010 Convention (April 21–24) will be held in Nashville, TN.

IV. SPECIAL COMMITTEE REPORTS
A. Nominating – Lynn Gosser confirmed she has names of elected representatives from four roundtables. She will set a meeting of the committee in November to discuss the position of President-elect 2010-2011. The Secretary’s term ends June 30, 2011. The Treasurer’s term ends June 30, 2012.

B. President’s Appointments
1. Licensing Focus Group – Vendetta complimented both Pam Wright and Pat Pierce for their work that has culminated to date in the recent licensure survey posted to the members listserv.
2. IASP/ISHA Best Practices Task Force – Lynn Gosser reported Leah Nellis has set an October 29th meeting of this task force. Mary Beth Hamilton will also attend as the ISHA liaison. Vendetta contacted Deb Harmon, ISHA President, to set up a small group meeting to discuss ISHA related issues.
3. ISEAS Transition Task Force – Vendetta reported on her unsuccessful attempts to date to contact the President-elect of the OT Association to discuss mutual needs for an administrative assistant. Members suggested the Deputy Treasurer be assigned the task of filing the CRUs for the Spring Conference in February if an administrative assistant is not available.

Gary Collings announced Brad Balch, Dean of the ISU College of Education, will appoint Leah Nellis as Acting Director of the ISEAS Project for its duration. Members discussed the new listserv supportstaff@googlegroups.com created at the request of Dawn McGrath at the recent Support Staff seminar.

Vendetta presented a chart of ISEAS related activities for members to discuss at Roundtable sessions. She will ask Bill Dreibelbis to compile the Roundtable feedback in preparation for a revision of the Strategic Plan.

V. SUPPORTING the MEMBERSHIP – Vendetta Gutshall
A. Identifying and Addressing Membership Needs
1. IAPSS Coalition of Organizations – its work is on-going related to the DOE licensure proposals.
2. INCEC Request – As the ICASE liaison, Jan Dunham reviewed the request from Marcia Piercy to present their awards to four individuals at the Fall ICASE meeting. Members were favorable to the request and ask the Professional Development Committee to make accommodations. Jan and Vendetta volunteered to attend the November meeting of the INCEC officers to discuss the proposal in more detail.

B. Improving/Facilitating Communication
1. Roundtable Topical Proposals – Cheryl Harshman reminded members of the November 19th topical on Restraints/Seclusion to be hosted by North Central.
2. Roundtable Reports (BSEA Vote?) – No information was presented.

VI. PROMOTING/ADVANCING the ORGANIZATION
A. Examining Organizational Structure
1. Future Revision of Strategic Plan – Lynn Gosser suggested a 2 or 3 day retreat in the Summer of 2010
2. Constitutional Revisions – Lynn Gosser will contact Pam Wright for her notes to be compiled for future discussion.
3. Executive Committee Handbook – Cheryl Harshman noted she had received the last remaining copies of the two previous handbooks from which she will get ideas on the format for an updated version.

B. Strengthening National Connections
1. CASE Membership/Executive Committee Updates – Vendetta noted that the budget includes the expense of three members to attend the CASE board meeting in April with partial expenses paid by CASE for one representative. Vendetta proposed Cheryl Harshman be the third representative to attend along with both Lynn Gosser and herself. MOTION: Lynn Gosser moved that ICASE underwrite the expenses for Cheryl Harshman to attend the CASE Board meeting in April 2010. After a second by Tom Barth, the motion was unanimously approved.

VII. OTHER BUSINESS – Lynn Gosser will confirm a December 10th meeting with Tony Bennett at the State House before the Executive Committee meeting if possible.

VIII. NEXT MEETING: November 19, 2009 (10:00 AM) – ISEAS office (HBM) -- Carmel