ICASE
Executive Committee Meeting
Executive Committee Listserv
<icaseexecutive@googlegroups.com>
November 19, 2009
ISEAS Conference Room – Carmel (HBM Cooperative Building)

These minutes are considered a draft until approved at the next meeting.

MEMBERS PRESENT: Vendetta Gutshall (President), Lynn Gosser (Past-President), Denise Bashore (Treasurer—June 2012), Gary Collings (Secretary—June 2011), Margie Labelle (C—June 2010), Jan Dunham (E–June 2010), Tom Barth (NC—June 2011), Jada Conner (NE—June 2012), Saundra Lange (SW—June 2012), Bev Garrison (SE—June 2011), Donna Krol (NW--June 2010), Steve Wornhoff (Membership and Fiscal—June 2012)

ABSENT: Cheryl Harshman (President-elect), Patti Kem (Professional Development—June 2010), Joan McCormick (Legislative and Research—June 2011)

OTHERS PRESENT: Cheryl Corning, Karol Farrell

I. APPROVALS
A. Minutes -- Vendetta Gutshall asked for a motion to approve the October 15, 2009 minutes. MOTION: Denise Bashore moved to approve the October 15, 2009 minutes as presented. After a second by Margie Labelle, the motion was unanimously approved.

B. Treasurer’s Report and Claim Docket – Denise Bashore distributed the November 2009 Financial Statement showing a general cash balance of $227,120.25 with a profit to date of $32,719.97 as of October 31, 2009. The October docket of expenses was $11,713.05. The ICASE Scholarship Funds held in the ICASE account were $5,823.38 and funds held by CASE were $10,200.01 as of October 31, 2009. Roundtable balances totaled $26,326.72. MOTION: Lynn Gosser moved to accept the financial report including the October 2009 docket of $11,713.05. After a second by Donna Krol, the motion was unanimously approved.

Denise explained the need to shift Legislative Committee expenses as a standing committee from Membership to Conferences due to our IRS status disallowing membership dues to support legislative activities. She reminded us of the need to also emphasize the Research (non-legislative component of this committee) so ICASE does not appear to be a legislative activist organization. She presented a four year cost study for KWK, Legislative/Research, and Webhosting.

As requested last month, Denise presented a Cost Analysis of the previous 5 budget years (2004 – 2009) which indicated how crucial it is our two major conferences are profitable. In 2008-09 both Fall and Spring Conferences lost money <-$19,965>. Topicals during the same year were profitable ($15,090). Our cash balance has eroded $38,462.

Members were quick to point out the profit/loss is not a reflection on the Professional Development but more a caution for the committee to look at its expenditures across the board. Members discussed how we might secure sponsors, as well as scrutinize the costs of meals, snacks, fun night, etc., all of which affect the high food and beverage tax and gratuities. Members agreed raising the conference fee was not a desirable option. Donna Krol reminded members of the long-range need to set aside funds for the 50th anniversary celebration in 2011.

II. IDOE REPORT – Vendetta Gutshall asked that members forward questions to her to be presented to Dawn when she meets with her in the future. Jan Dunham asked if Dawn should identify key DOE contacts so all inquiries did not require her to take the time to respond? Vendetta noted the Directors’ listserv has become a function of DOE. Members discussed how the separate ICASE listserv for both Executive Committee and membership could also be utilized for dialogue. A new “Directors only” listserv for ICASE members was suggested along with the need to continue with separate RT listservs.

Steve Wornhoff complimented Dawn for releasing the Data for Dollars document and called attention to the potential conflict (page 6) with past practice if the state funds are no longer allowed to flow to the resident corporation of legal settlement. Members agreed both IAPSS and IASBO representatives should be alerted to this potential dilemma.

III. EXECUTIVE STANDING COMMITTEE REPORTS
A. Legislative and Research – Joan McCormick, Chairperson 2008-11, will file a report at next month’s meeting. Members reviewed the KWK contract proposal for 2010 in the amount of $20,500 with additional reimbursements for expenses including telephone, photocopies, fax, travel, legislative monitoring, etc. Members discussed the costs of the proposal in relation to the budget projections. Lynn Gosser noted the number of attendees for the CASE Seminar in July at Washington D.C. might be reduced and suggested the Legislative Committee members be consulted on other ways the expenses might be reduced.

B. Membership and Fiscal Management Committee Report - Steve Wornhoff, Chairperson 2009-2012, presented as follows:
1. Sub Committee Updates:
a. Patron Membership (Vendors) – Lou Dickman and members of this subcommittee will be reviewing the perks of this membership category, which has not been profitable as currently structured.
b. Products – Mary Beth Hamilton had no update.
c. Porter Scholarship – Cheryl Corning had no new information.
d. Website/Listserv – Theresa Sell and subcommittee members will review the Greystone Design proposal.
e. ICASE Briefcase Newsletter – Cheryl Corning will be arranging a phone conference in December. Denise will provide the information for set-up.
2. Review of Recognition/Awards – Steve commented this item and the following two items will be discussed in January.
3. Long Term Fiscal Management/Non-profit Status 501(c)(3)
4. Roundtable Guidelines

C. Professional Development Committee Report - Patti Kem, Chairperson 2007-2010, forwarded an outline of the Spring Conference format that may include a strand for Early Childhood and will include time for INCEC awards for which Jan Dunham is the liaison. Thursday will be the focus day for professional development and Friday morning will be set for ICASE business and DOE reports with adjournment before lunch.

Cheryl Corning relayed a request from members of the University Forum to have its session as in the past during the Spring Conference. Members suggested a meeting room could be provided Friday morning or Forum members might use a Thursday strand.

The Spring Conference is set for February 17 – 19, 2010 (Crowne Plaza – Union Station). The CEC 2010 Convention (April 21–24) will be held in Nashville, TN.

IV. SPECIAL COMMITTEE REPORTS
A. Nominating – Lynn Gosser will hold a telephone conference on December 8th to discuss the position of President-elect 2010-2011. The Secretary’s term ends June 30, 2011. The Treasurer’s term ends June 30, 2012.

B. President’s Appointments
1. Licensing Focus Group – No report.
2. IASP/ISHA Best Practices Task Force – No report.

C. ISEAS Transition Task Force – Susie Thacker has decided to retire effective December 31, 2009. Vendetta reported Leah Nellis has been informed the ISEAS Project is to be terminated January 31 with no more expenditures allowed in contrast to June 30, 2010 as both had expected. The DOE projects officer assumes ICASE will assume any carry over activities. Vendetta said she will discuss with Dawn the need for more Professional Development activities for Directors from DOE for consistency of information.

V. SUPPORTING the MEMBERSHIP – Vendetta Gutshall reported the Indiana OT Association seems to have tabled its search for an administrative assistant.
A. Identifying and Addressing Membership Needs
1. IAPSS Coalition of Organizations – Margie Labelle had no new information.
B. Improving/Facilitating Communication
1. Roundtable Topical Proposals – Jada Conner noted the Northeast RT is considering a February 2010 topic on the Zigarat model for Autism. Steve Wornhoff suggested a local support staff member might be offered a stipend to handle the topical registrations to relieve the ICASE Treasurer.
2. Support Staff Seminar – Cheryl Corning had previously volunteered her staff to host next year’s seminar.
3. Roundtable Reports - None

VI. PROMOTING/ADVANCING the ORGANIZATION
A. Examining Organizational Structure
1. Future Revision of Strategic Plan – No new information. Lynn Gosser previously suggested a 2 or 3 day retreat in the Summer of 2010
2. Constitutional Revisions – No new information. Lynn Gosser will contact Pam Wright for her notes to be compiled for future discussion.
3. Executive Committee Handbook – No new information from Cheryl Harshman.
B. Strengthening National Connections
1. CASE Membership/Executive Committee Updates – Vendetta distributed information about the Winter topical at Clearwater, the Fall topical at Hilton Head, and the CEC Convention in April at Nashville, TN. She also provided handouts from the Executive Committee meeting including the legislative platform and various other reports. She announced Tom Adams was recognized for chairing the Membership Committee and its 130+ new members.
C. Liaison Reports
1. State Advisory Council – Karol Farrell reported on the November 6 session, which she was asked to chair. The minutes from the previous meeting were incomplete. Although Becky Bowman was present, there was no new information about the BSEA elimination proposal. Becky will return to the February meeting with information about the type of cases, content, outcome, and any known costs.

Dawn gave a presentation similar to the one at the ICASE Fall Conference. Another staff member briefed members on the indicators.

Karol said she asked Dawn about DOE’s commitment to the SAC and others asked about the committee’s function and how is it to be used in the future?

Executive Committee members asked if RTI was discussed and Karol said it was not. Members expressed concern that because of local corporation efforts at Tier 2 caseload numbers are starting to show decreases and such is being reflected in reduced APC census. Vendetta asked for input from RTs regarding this emerging fiscal impact.

VII. OTHER BUSINESS – Lynn Gosser confirmed a December 10th meeting (9:00 AM) with Tony Bennett at the DOE (Grissom Room) prior to the Executive Committee at the same location.

VIII. NEXT MEETING: December 10, 2009 (9:00 AM) – DOE Grissom Room -- Indianapolis