ICASE Executive Committee Meeting
Executive Committee Listserv <icaseexecutive@googlegroups.com>
May 21, 2009 Minutes
DOE-Riley Room
(These minutes are considered a draft until approved at the next scheduled meeting.)
MEMBERS PRESENT: Lynn Gosser (President), Pam Wright (Past-President), Denise Bashore (Treasurer), Gary Collings (Secretary), Margie Labelle (C), Bev Garrison (SE), Jan Dunham (E), Mary Beth Hamilton (NE), Donna Krol (NW), Cheryl Harshman (NC), Larry Bass (SW), Joan McCormick (Legislative and Research), Steve Wornhoff (Membership and Fiscal), Patti Kem (Professional Development)
OTHERS PRESENT: Hank Binder, Robin Parker, Sharon Cook
MEMBER ABSENT: Vendetta Gutshall (President-elect)
I. APPROVALS
A. Minutes – Lynn Gosser called the meeting to order and requested a
motion to approve the April 16, 2009 minutes. MOTION: Cheryl
Harshman moved to approve the April 16, 2009 minutes as presented. After a
second by Pam Wright, the motion carried.
B. Treasurer’s Report and Claim Docket – Denise Bashore distributed the
Treasurer’s Report including the Claim Docket of $86,444.71 as of April 30,
2009 with a Cash on Hand balance of $201,710.56 as of April 30, 2009.
MOTION: Margie Labelle moved to accept the Treasurer’s Report
including the Docket as of April 30, 2009. After a second by Donna Krol, the
motion was approved. Besides the $10,200 held by CASE, the cash
balance in the Scholarship Fund is $5,308.10 as of April 30, 2009.
Denise requested permission to purchase an external drive ($100) to hold all the ICASE financial reports. MOTION: Joan McCormick moved to approve the purchase of an external drive as requested. After a second by Margie Labelle, the motion was approved.
Budget 2009-10 Proposal: Denise complimented her assistant, Becky Krumweid, for the detailed handouts. Denise presented a chart comparing current income amounts (including $50,000 carry-over) to projected income, which will require an additional $37,000 of carry-over from cash-on-hand balances. Denise commented that our non-protected carry-over funds of approximately $174,000 would only supplement the current budget trends for three additional years.
Denise acknowledged the executive committee had previously endorsed spending down the considerable cash balance the past two years for tax status purposes. The projected decline in revenue and the cash balance opened discussion on the need to analyze conferences and how to make each more profitable. We are also losing money on vendors by providing meals for two. For similar reasons both the bronze and silver patron memberships are also losing money. Members reviewed the expense of the KWK contract.
Members discussed the upcoming July CASE Institute in Washington D.C.
Members confirmed that six members of the Legislative Committee have already
been approved to attend at ICASE expense. Lynn Gosser commented she will
cover her own costs to attend the institute. Members agreed that parameters
will need to be established in the future to limit attendance and reduce
expenditures.
Denise presented a detailed line item budget for 2009-10 in the amount of
$236,450 showing an 11% reduction from the current budget amount ($265,400).
The budget proposal realigned and deleted some line items and included
limits on the number of representatives attending CASE seminars, maintaining
the KWK contract, and set amounts for Fall and Spring conferences.
Denise recommended the current $30,000 protected cash reserve be increased to $100,000. MOTION: Steve Wornhoff moved to approve the 2009-10 budget with the adjustment of moving $1,000 from the President’s line item to the Legislative Committee. After a second by Cheryl Harshman, the motion was approved.
C. 2009-10 Calendar of Meetings – MOTION: Patti Kem moved to
approve the 2009-10 Calendar of Meetings as presented. After a second by
Cheryl Harshman, the motion was approved.
II. DOE CENTER REPORT – Hank Binder reviewed items related to the Stimulus
package for those corporations which do and do not meet requirements. He
noted some local business managers are exploring ways to offset expenditures
for those corporations not meeting requirements by establishing the MOE for
2007-08 as a threshold and then taking 2008-09 expenditures above this
threshold out of the Stimulus funds. Once a corporation meets the MOE level,
there is no supplanting restriction.
Hank reviewed the cash management act, which only allows a 10% (3days) cash on hand balance at any one time. Interest earned on excessive cash is to be returned. In regard to the Stimulus funds, IDOE officials have decided to distribute 1/12 of the entire grant amount on the 5th of each month in lieu of using a cash request form. In 12 months districts will have received the full two (2) year amounts if they have: (a) submitted the signed assurances, (b) set up a separate fund, and (c) an approved application.
In reply to a question, Hank commented those who are concerned about excessive cash balances can notify Robin Parker they only want a 1/24th distribution for example. He also reviewed that Indirect Costs are taken against Direct costs (minus equipment).
Those corporations which meet requirements may, for example, apply their 50% to offset their share of payments to a Cooperative. The district grant, however, must determine the specific costs/services that were previously paid by local/state funds and will now be supplanted. The district must also decide if such offsets will be done over the two year period.
Hank reminded members the proportionate share for non-public schools applies to the total amount of the Stimulus grant. Since there is not a separate budget for Non-publics in the Stimulus grant (in contrast to the Part B application), Hank suggested showing the Non-public amounts in the “Other” section of the Stimulus budget to better track these funds.
Hank suggested applying incident rates for these funds in contrast to
“incidental” benefit for students with disabilities and the good of all
students. The funds are to be used for special education and related
services; therefore only 15% can be applied to early intervention services
(CEIS) under RtI unless for students with disabilities. Hank cautioned to
document that Non-public school officials are in agreement on how the
district is going to use the funds. Public funds cannot be provided to
Non-public schools for their benefit and cannot support an existing level of
instruction unless the Non-public employee performs the services outside the
regular hours of duty and under public supervision and control [See Federal
Register, August 14, 2006, Section 300.142]. After the meeting Hank will
broadcast on the listserv the March 2006 USDOE Q&A on Serving Children with
Disabilities Placed by Their Parents at Private Schools (refer to C-7, C-8,
C-10, C-11, and C-12).
III. EXECUTIVE STANDING COMMITTEE REPORTS
A. Legislative and Research – Joan McCormick reported the committee met yesterday to organize the Washington D.C. trip and make appointments with federal legislators. She noted the need to prepare our membership prior to the next session of the General Assembly on the protocol for meeting with state legislators. She will prepare a press release regarding HB 57 for Cheryl Corning to print in the INCase e-newsletter.
Joan recommended a recognition award to both Teresa Lubbers and Connie Sipes for their legislative support and involvement with ICASE to be given on Thursday (October 1) of the ICASE Fall Conference. MOTION: Cheryl Harshman moved to grant a recognition award to both Teresa Lubbers and Connie Sipes. After a second by Bev Garrison, the motion was approved.
Cheryl Corning reported the Model Licensure Act Task Force of the American Psychological Association (APA) released its proposed policy document (Model Act for State Licensure of Psychologists) in March 2009. The proposal requires professionals seeking to use the title “psychologist” and who wish to provide “psychological services” are doctoral level psychologists only. The 1987 version of this document exempted school psychologists certified by a state education agency as long as they practices in public schools. Cheryl urged Directors to respond to APA through the NASP website www.nasponline.org.
B. Membership and Fiscal Management Committee Report – Steve Wornhoff said his committee will assume its responsibilities for oversight of the budget and funding streams to offset the activities. Cheryl Corning reported she has received four (4) scholarship applications to date.
C. Professional Development Committee Report - Patti Kem connected with Laura Schneider for a 1:30 PM On-line demonstration of a DirectSTEP eLearning course, which is a series of online professional training courses provided by LRP Publications. After viewing the demonstration, members endorsed the proposal to offer the online courses to second year administrators. Four courses for up to 15 administrators would be ordered through the ISEAS grant and would be available for two full years from the order date.
The Fall Conference is to be held on September 30 – October 2, 2009 at
the Marriott North (Keystone at the Crossing) in Indianapolis and the
keynoter will be Melinda Baird. The registration fee will likely be $250.
Wednesday will include a joint luncheon with new directors. There will be
two time slots for multiple strands on Thursday. The Friday breakfast will
include entertainment provided by students at the ISD, followed by the
business meeting and a DOE report. The golf outing may be moved to Friday
afternoon along with a raffle and vendor donations.
The Spring Conference 2010 is set for February 18-19 at the Crowne
Plaza/Union Station in Indianapolis.
Roundtable Topical Proposals – Cheryl Harshman (NC) said their group is
considering a Fall topical on restraints.
IV. SPECIAL COMMITTEE REPORT - None
V. SUPPORTING the MEMBERSHIP
A. Identifying and Addressing Membership Needs
1. SLP Task Force Update – None
2. RtI Task Force – Pam Wright commented that members confirmed their interest in continuing to serve. Indiana’s RtI guidance document is available at <http:www.doe.in.gov/Indiana-rti/>.
B. Improving/Facilitating Communication
1. Roundtable Reports – Jan Dunham (E) noted Liza Bates is coordinating an ICASE position paper on IDEA’s reauthorization to be submitted to CASE. Liza requests a volunteer from each roundtable. Leah Nellis met with their school psychologists in April. Joan McCormick (NW) said their group discussed the Stimulus and are planning a retreat.
VI. PROMOTING/ADVANCING the ORGANIZATION
A. Examining Organizational Structure – No information
1. Future Revision of Strategic Plan – Lynn Gosser proposed this as a summer activity.
2. Constitutional Revisions – Pam Wright has been making notes of needed changes and proposed to convene Officers to review the additions/deletions at a future date.
A. Strengthening National Connections
1. CASE Membership/Executive Committee Updates – Tom Adams thanked ICASE for
donating a briefcase for the drawing at the CASE booth during the CEC
Convention. The national committee will be conducting a membership drive
through the state membership chairs in September.
2. CEC/CASE Board of Directors Meeting at Seattle (April 1 – 4, 2009) –
Lynn Gosser reported Indiana received the CASE Communicator Award. Pam
reminded members that the annual report is due on June 30th. She will e-mail
members last year’s report for each to update his/her respective sections
and return to her for compilation.
C. Promoting State Partnerships – Discussion of Roles and Expectations
tabled.
VII. OTHER BUSINESS
VIII. NEXT MEETING: June 3rd (9:00 to Noon) – DOE Riley Room