ICASE Executive Committee Meeting
Executive Committee Listserv <executive@icase.org>
August 6, 2008
ISEAS Office - Carmel
 
(These minutes are considered a draft until approved at the next scheduled meeting.)
 
MEMBERS PRESENT: Lynn Gosser (President), Pam Wright (Past-President), Denise Bashore (Treasurer), Gary Collings (Secretary), Larry Bass (SW), Margie Labelle (C), Bev Garrison (SE), Jan Dunham (E), Mary Beth Hamilton (NE), Donna Krol (NW), Cheryl Harshman (NC), Steve Wornhoff (Membership and Fiscal), Patti Kem (Professional Development),
 
MEMBERS ABSENT:  Vendetta Gutshall (President-elect), Joan McCormick (Legislative and Research)
 
APPROVALS
A.  Minutes – Lynn Gosser called the meeting to order and requested a motion to approve the June 19, 2008 minutes.  MOTION:  Jan Dunham moved to approve the June 19, 2008 minutes. After a second by Mary Beth Hamilton, the motion carried. 
 
B.  Treasurer’s Report and Claim Docket – Denise Bashore distributed a partial Income/Expense report for August 2008 as a result of the financial account being in transition.  The financial report showed a cash balance in the new Chase Bank account of $57,677.80. The August docket was in two parts:  $6,608.70 for bills paid by the outgoing treasurer from the old bank account and $4,281.83 for bills paid by the incoming treasurer from the new bank account.  MOTION:  Donna Krol moved to accept the financial report and docket as presented.  After a second by Tom Adams, the motion was approved.  In reply to a question, Denise remarked that the auditor is compiling a report.
 
Besides the $14,700 held by CASE, the cash balance in the Scholarship Fund is $1,838.53. Denise announced the end of year Topical Distribution for 2007-08 as a total of $22,665.38, half of which was divided among four roundtables as follows:  Central ($2,833.18), Northwest ($2,833.17), Southwest ($2,833.17), Northeast ($2,833.17).
 
II. CEL  REPORT – Lynn asked that members e-mail her any questions for Bob prior to each meeting so that he can arrange for staff members to attend or to have handouts available.
 
III. EXECUTIVE STANDING COMMITTEE REPORTS
 
A. Legislative and Research Committee –[At the August 6, 2008 meeting, Lynn Gosser’s recommendation for Joan McCormick as chairperson of the Legislative and Research Committee for a three-year term from 2008-11 was approved.  A member from each roundtable serves on the committee.  The President-elect and Past-President are standing members.] Lynn Gosser recommended the appointment of Joan McCormick for a three-year term as Chairperson of the Legislative Committee.  MOTION:  Cheryl Harshman moved to accept the recommendation for Joan McCormick as Chairperson of the Legislative Committee through 2011.  After a second by Pam Wright, the motion was approved.
 
Tom Adams reported KWK is arranging for both Tom and Joan McCormick to meet with the two candidates for State Superintendent of Public Instruction.   Tom commented KWK is reviewing the Directors’ license and Comprehensive Plan questions.
                       
B. Membership and Fiscal Management Committee – [Beginning July 1, 2008 Steve Wornhoff was confirmed as chairperson for the duration of Denise Bashore’s two-year term through June 2009.  The Secretary and Treasurer are standing members of this committee.  Denise Bashore announced at the April 2008 meeting Dave Chastain has accepted the assignment in the new position of Deputy Treasurer.]  
 
A question was raised if a minimum level of profit is expected for a RT to receive   an equal share of half of the total topical proceeds? Members thought past practice made no differentiation. Steve Wornhoff suggested that he and Patti Kem study the Roundtable guidelines from the March 19, 1997 minutes and bring back recommendations to a future meeting.
 
Steve Wornhoff commented the updated Membership Application form has been distributed.  Steve presented a draft Expense Report and Guidelines.  The Guidelines would allow Executive Committee and members serving in other capacities to claim mileage at the current IRS rate.
 
At the June meeting members approved a motion to revisit the possibility of a non-profit status to create a scholarship foundation with self-sustaining funds.  Steve Wornhoff reported that he has begun preliminary investigation through the NonProfit Team (317/464-5156), which was utilized by the former COVOH organization. 
 
In Cheryl Corning’s absence, Steve presented the Scholarship Committee’s recommendation that three (3) candidates be granted $1,500 (formerly $1,200) scholarships.  Motion:  Steve Wornhoff moved Stephanie Held (Indiana State University), Sarah Brodie (Indiana University Southeast), Rachel Smith (Indiana University South Bend) each be granted a $1,500 scholarship.  After a second by Pam Wright the motion was approved.
 
C. Professional Development Committee – [At the December 2007 meeting, Patti Kem was confirmed as chairperson of the Professional Development Committee for 2007-2010.  Both the President and Deputy Treasurer are standing members.]
                       
Patti Kem reviewed the three day schedule for the Fall Conference in Fort Wayne and reminded members the Spring Conference 2009 would be at the downtown Indianapolis Crowne Plaza with a focus on the behavioral component of RtI.
           
D. Roundtable Topical Proposals – No requests.  Bev Garrison noted the Southeast has yet to select a topic for its Spring topical.  Jan Dunham reminded members the East topical with Rob March on September 24 at IU East in Richmond will be practical techniques to be readily implemented.
 
Members reviewed the Topical Schedule through 2012 showing a minimum of two topicals each year by assigned roundtables.  East is scheduled for Fall 2008 and Southeast Spring 2009.  North Central is scheduled for Fall 2009 and Southwest 2010.  Northeast is scheduled for Fall 2010 and Southeast for Spring 2011.  Central is scheduled for Fall 2011 and East for Spring 2012.
 
IV. SPECIAL COMMITTEE REPORTS
A. Nominating – Pam Wright asked each roundtable to elect its representative for the Nomination Committee and send names to her by October.  The committee is to fill the President-elect position and the first three-year term for Treasurer.
           
B. Recognition/Awards – Members discussed a donation or other appropriate recognition for Suellen Reed.  Motion:  Cheryl Harshman moved to donate $250 to a favorite charity of Dr. Reed.  After a second by Donna Krol, the motion was approved.  Dr. Reed will attend the luncheon on Thursday at the Fall Conference.  Patti Kem will contact Dr. Reed’s staff person to identify a favorite charity of hers.
 
V.  SUPPORTING THE MEMBERSHIP
A. Identifying and Addressing Membership Needs      
1. SLP Task Force Update – At the last meeting Pam Wright reported on the June 3rd session at which a small group was formed to prepare a proposal in July for a distance learning consortium to be discussed with university department heads prior to submitting it to the state director.  Pam, Sharon Knoth, Mary Jo Germani, and Deb Harmon will meet September 30 to draft the consortium proposal for later presentation to the university heads.
                                   
2. Support for New Directors – Patti Kem reported on the morning session with New Directors, which was attended by 11 directors and 10 assistant directors/supervisors.
 
3. RtI Task Force – Pam Wright reported she, Lucy Witte, and Glenda Hott met with Tara Rinehart and discussed the One Plan.  They will be working with Tara on the ISTA/AFT October teacher sessions.
 
B. Improving/Facilitating Communication
1. Roundtable Reports – Lynn Gosser commented she and Vendetta have a goal of attending Roundtable meetings.  Most roundtables will be meeting in September for organizational purposes.
 
Website/Listserv – Gary Collings reminded members to submit additions/deletions to their respective RT listservs.  In reply to a question, Gary commented the Directors’ listserv is closed to Directors only and the RT listservs are open to whomever the respective roundtables choose to include in its postings.
 
Briefcase Newsletter – At the last meeting Cheryl Corning reported the first electronic issue had been posted on the ICASE website www.icase.org on June 24, 2008.  Steve Wornhoff commented the second edition is in progress.
 
VI.  PROMOTING/ADVANCING THE ORGANIZATION
A. Examining Organizational Structure
1. Summit of Education Administration Associations – Lynn Gosser proposed a coalition of Indiana’s educational leaders be convened to discuss common issues.  Margie Labelle volunteered to contact John Ellis (IAPSS) for his support.
                       
B. Strengthening National Connections                    
1. CASE Annual Report — Tom Adams remarked the work is progressing on the CASE annual report, which was due June 30th.  Pam Wright said she will bring a copy of the annual report so members can see what information needs to be collected throughout this year for next year’s annual report to be compiled by her.
 
CASE Leadership Institute — Joan McCormick, Pam Wright, Vendetta Gutshall and most members of the Legislative Committee attended the CASE Summer Institute in Washington D. C. on July 13-16th.  
 
Tom distributed the congressional visitation schedule members followed on July 14th while in Washington D.C.  They discussed Medicaid, IDEIA, NCLB and the growth model, graduation rates.  Some of the group was able to attend the ADA hearing, while others took a private tour of the Capitol Building.  John Hill arranged for Tom and Joan to visit with OSEP officials about Medicaid issues.
 
3. 19th Annual CASE Conference at Myrtle Beach Resort (November 7-8, 2008) – Pam Wright is the voting member at the Board of Directors meetings this year.  Her expenses will be reimbursed by CASE.  MOTION:  Margie Labelle moved ICASE pay any of Pam’s expenses not covered by CASE.  After a second by Jan Dunham, the motion was approved.
 
Lynn Gosser is also to attend as the ICASE President with her expenses to be paid by ICASE according to the constitution.  Any other ICASE representatives may attend and be reimbursed at the discretion of the Executive Committee.
                       
C. Promoting State Partnerships
1. Liaisons – Members reviewed the list and made additions/deletions of names to be designated by the President.
                                   
2. Appointees – Members updated the list of representatives to other Agencies/Associations.
           
VII.     NEXT MEETING:  September 17, 2008 at the Grand Wayne Center in Fort Wayne